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Photocopy id6/26/2023 ![]() Maintaining supporting documents may help show good faith during an audit by Immigration and Customs Enforcement (ICE) investigators. There are numerous advantages to copying I-9 supporting documents, Fay said. Employers must physically examine the documents to determine if they reasonably appear to be genuine and relate to the employee presenting them before recording the document information, signing the form and returning the documents to the worker. New employees can present either one document showing both identity and employment authorization or one document showing identity and another proving work authorization. ![]() However, “if an employer has a policy to photocopy documents, the employer must do so for all employees to avoid potential claims of discrimination,” said John Fay, vice president and general counsel at LawLogix, a Phoenix-based software company specializing in cloud-based immigration and compliance services.Īs part of the Form I-9 process, new hires present original identity and work authorization documents to their employers to prove that they are authorized to work in the U.S. But haphazardly copying documents could land companies in hot water.Įmployers are not required to create or attach photocopies of documentation submitted to satisfy Form I-9 requirements during the employment eligibility verification process, but the practice is permissible. “Rather than strengthening our democracy our worry is that it will weaken it, if some older people with postal votes find it too hard to submit their ID, or to re-register every three years, and simply give up.Maintaining copies of supporting documents used during the employment eligibility verification process can show good faith during an investigative audit, reduce fines and serve as a defense against discrimination claims. “Of course, we accept the need to ensure that our voting processes are secure and resistant to fraud, but this new policy, which we note is being introduced through regulations and therefore not subject to parliamentary scrutiny, seems disproportionate. While an official Electoral Commission report into the effect of in-person voter ID has yet to be published, Age UK said there were plentiful witness accounts of older voters being turned away as they lacked the correct documents.Ĭaroline Abrahams, the charity’s director, said: “There’s a logic to bringing arrangements for proxy and postal voting into line with those for in-person voting, but this policy still strikes us ‘a sledgehammer to crack a nut’, and one that we’re really concerned will erect additional barriers to older people exercising their democratic right to vote. The new rules are being introduced as a statutory instrument, a type of secondary legislation that is very rarely subject to parliamentary debate and is usually not even voted on in the Commons. Currently, there is no limit for casting proxy votes on behalf of family members. Another change will mean people can only cast proxy votes on behalf of a maximum of four people, including a maximum of two UK-based voters. ![]() People will also have to renew applications for a postal vote every three years, rather than the current five.
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